Collaboration in Keynote

Let me tell you, there are times that a presentation might have up to 13 versions with multiple files, sent back and forth between coworkers and sometimes it ends up a total mess. These days presentation projects are becoming more and more complex. It might not be enough to have only one person working on a project which might require content from different fields of expertise. Therefore, a software that enables simultaneous work, tracking changes, allowing version control and comments is a very needed tool.

  • An iOS device with iOS 11 or later and Keynote 4.2 or later installed.
  • A Mac or Windows computer with a supported browser.
  • Anyone with an Android device, or an iOS device without iOS 11 or later and Keynote 4.2 or later, can view but not edit the presentation.

Invite People from Your Mac

  1. Open the document that you want to share.
  2. In the toolbar, click the Collaborate icon with a plus mark.
  3. To set restrictions on who can view and change your document, click Share Options, then choose an option. By default, people that you invite can edit your document.
  4. Choose how you want to invite others to work on your document. Send an invite via mail, messages, AirDrop or Link.
  5. Click Share, then send or post the message.
  • You can set if you want them to be able to make changes or view only.

Stop Sharing a Document

Open the document, then tap or click the Collaborate icon with a checkmark > Stop Sharing, then tap or click OK.

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